What is Applicant Tracking System?

Assess the suitability of a candidate for the current job opening at your organization with applicant tracking systems. With candidates exploring newer avenues for suitable jobs that suit their profile, businesses, and organizations have begun automating employee screening processes with recruitment management software. 

Aside from helping companies save time and resources, online applicant tracking software offers important features for social media integration, career page branding, email templates, AI analytics, and flexible workflows. You can post a new job, create an interesting job description, attach your company's credentials, send it across multiple channels with the help of an applicant tracking system.

What are the Core Applicant Software Features & Capabilities?

Job templates

Applicant tracking systems help with the most important part of the job creation and approval process. These provide pre-built job templates to simplify the work of an organization by creating application processes for different vacancies. Also, there is a separate vacancy approval section for each kind of job published.

Customizable career pages

Along with job templates, online applicant software provides customizable career pages, which can be trimmed to perfection with the company's logo, guidelines, and perks offered. It is critical for attracting the best suitable candidates.

Advanced search tools

Advanced search tools make it easy for recruiters to search for a candidate with the desired variables. For instance, if you are looking for a candidate with a scientific research degree and knowledge, you can enter details such as degree, research interest areas, work experience, location, specific achievements in the field, etc. to find the best job candidates.

Reporting and analytics

A candidate management system with a built-in analytics tool for reporting on data, such as acquisition costs, hiring time limits, and diversity compliance is important for managing job hiring processes. Further, these tools provide an insight into where exactly improvement needs to be made within the entire hiring and recruiting process.

Pre-screening

Hire candidates once they have been pre-screened so that these selected candidates meet the minimum requirements of eligibility. Recruitment management software is helpful in saving screening time for companies by filtering only those profiles, which fit as per the organization's professional requirements.

Systems integration

Integrate the applicant software with other critical software solutions for your organization, such as payroll checker, HRIS software, background check services, etc. Software for tracking applicant's info thus transforms into a powerful toolkit for handling recruitment profiles.

Communication logs

Look for an applicant tracking system that provides an intuitive calendar, automatic replies, email templates, and communication logs for quick response time. The entire communication channel gets further streamlined when the applicant tracking system gets integrated with email channels like Gmail, Outlook, Messenger, etc.

CV analysis

CV parsing technicality is of important use to candidates and companies alike. While a candidate through this feature can automatically attach CV to application forms, the company in question too can organize CVs by sorting them out as per qualifications, work experience, and other chosen criteria

Advantages of Using Applicant System for Applicant Tracking

Search and filter

Robust filter and search tools by applicant systems help companies save a lot of search time. Applicant tracking systems let organizations use variables such as custom tags, keywords, and standard fields for searching for the right candidate from their CV database.

Custom recruiting workflows

Improve the quality of hiring processes by managing custom recruiting workflows. Once the workflow for job recruitment is set up, it becomes easier for a company to receive an overview of the entire hiring process. Your business with an applicant system can check for the candidate's ranking, the total number of applicants, and communication history.

Automated communication

Send mass recruitment emails to applicants with an applicant tracking system. You can also attach email templates for undertaking video or face to face interviews and do necessary follow-ups with applicant tracking system's automated communication tools.

Pre-employment assessment

Assess new and prospective appointees by utilizing applicant tracking software's pre-employment assessment tests as video interviews, personality tests and pre-set questions. Such tests save a lot of the company's time and resources in selecting the deserving candidate.

Integrated career page

An integrated career page provides a complete overview of an organization in terms of its achievements, vision, focus areas, core team members and company's guiding principles. Online applicant tracking platforms help with the creation of company pages using pre-built design templates for candidates to view and apply for the next job opening.

Multiple job board support

Candidates use multiple job portals to search for new jobs. Companies too in a similar way opt for candidate management system applications that help track and manage candidates’ interests and submissions from different job portals.

How ATS Software Help Small Businesses with Applicant Management

Small businesses often suffer because of limited resources and their difficulty in bringing the best candidates on board.  However, with applicant tracking systems, the task is much simplified and streamlined.

Small businesses require an applicant tracking software that not just automate their recruitment workflows but also help them filter the best candidates quickly and automatically.

How an applicant tracking solutions help small businesses with recruitment?

Online Applicant Tracking

First, advanced filtering options to choose candidates with the desired variables such as job experience, fieldwork knowledge, research done, degree earned, and work experience. Companies may further alter these variables as per their requirements.

Integration with Job Portals

Second, with just the click of a button, it is possible to integrate with popular job portals for getting in touch with the right prospective candidates.

Faster Onboarding

Third, most applicant tracking software provides onboarding support wherein particular details of a candidate can be posted into the company’s record automatically once she or he has been hired. This saves the hassle of doing manual entries.

How to Find the Best Applicant Tracking System Software?

Look for the following critical features within an application system for identifying the best solution for your business.

Social media integration

With an applicant tracking software, look for features such as social media integration. Candidates these days make full use of social media channels for searching and applying for new jobs on a regular basis.

Mobile application

Most users prefer downloading job applications on their mobile phones for quick searches. Therefore find an applicant system, which supports mobile application as this way you would have a current opening (s) in your company reaching to the maximum number of audiences.

Automated screening

You can automatically filter out the deserving profiles with a candidate management system. Ruling out applications not fit for the current job profile saves the company a lot of time and resources.

Integrated personality tests

Surfing through the right candidate profile becomes easy with integrated personality tests.  Such tests let all the current applicants answer questions related to not only personality assessment but also the suitability of prospective candidates for the current job role.

Analytics dashboard

The analytics dashboard creates data on a regular basis for providing an insight into the entire recruitment process of a business. It is a managerial tool deployed by organizations to bring forth improvements as necessary to develop a productive hiring channel.